Written answers
Wednesday, 26 January 2022
Department of Foreign Affairs and Trade
Departmental Contracts
Réada Cronin (Kildare North, Sinn Fein)
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96. To ask the Minister for Foreign Affairs and Trade the details of the tendering process used by his Department for State contracts granted in relation to Covid-19 since the beginning of the pandemic; the name of each company, the services involved; the amount paid to each company in each of the relevant years in tabular form; and if he will make a statement on the matter. [4231/22]
Simon Coveney (Cork South Central, Fine Gael)
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My Department comprises two Votes; Vote 27 International Cooperation and Vote 28 Foreign Affairs. The policy of the Department is to operate competitive tendering as standard procedure in order to achieve best value for money.
The Department ensures that there is an appropriate focus on good practice in procurement and that procedures are in place to ensure compliance with all relevant procurement guidelines. Procurement takes place in compliance with Directive 2014/24/EU and supported by Procurement Guidelines published by the Office of Government Procurement (OGP).
The details of each new contract granted in relation to Covid-19 since the beginning of the pandemic are provided in tabular form below.
Of the new contacts granted, one contract was awarded through the negotiated tender procedure without prior publication. In responding to Covid-19, it was necessary for the Department to activate a contract for the provision of mobile workstations for local staff working abroad in our Mission network. This allows the Department to support the remote safe working of local staff in our Mission network during the course of the Pandemic.
Recently published Procurement Information Guidance on Covid-19 issued by the Office of Government Procurement (“OGP”) has clarified that contracting authorities have a number of contracting options available in awarding contracts where urgency is required including the negotiated procedure without prior publication. This contract was compliant with the OGP Covid-19 Guidance as an urgent unforeseeable need, not attributable to the Department.
| Name of Company | Services Provided | Tendering Process Used | Amount Paid 2020 | Amount Paid 2021 | Amount Paid 2022 |
|---|---|---|---|---|---|
| Absolute Graphics | Provision of health and safety signage for Passport Service and Perspex partitions to comply with the Work Safely Protocol and public health guidance. | Regulation 72 – Extend or Modify Existing contract | 39,236 | 254,122 | |
| Accent | Additional cleaning services as required; PPE supplies; installation of hand sanitiser dispensers across 10 HQ buildings | Regulation 72 – Extend or Modify Existing contract | 104,921 | 66,596 | 14,716 |
| ACS Business Supplies | Hand wipes; desk surface wipes; door opening wedges | Regulation 72 – Extend or Modify Existing contract | 6,071 | ||
| Agridirect | C02 Monitors | Price comparison, suitability and value for money assessment conducted prior to purchase | 1,058 | ||
| Alpha Signs | Signage re: touch points | Price comparison, suitability and value for money assessment conducted prior to purchase | 467 | ||
| Amber Display | Signage (general information re: COVID-19) | Regulation 72 – Extend or Modify Existing contract | 43,464 | 410 | |
| Codex | Hand sanitiser | Engaged under OGP Framework | 277 | ||
| Dell | Mobile workstations that included a 22” monitor, wired mouse and keyboard, laptop and carry case to facilitate the remote safe working of local staff in our Mission network during the course of the Pandemic. | Regulation 32(2)(c) -Negotiated procurement procedure | 842,160 | ||
| Eco Support | Additional cleaning, fitting of dispensers and supply hand sanitiser, latex gloves for Limerick office | Regulation 72 – Extend or Modify Existing contract | 791 | 6,243 | |
| Emergency Care Products | Hand sanitiser | Regulation 32(2)(c) -Emergency procurement Single Source | 2,001 | ||
| Franey Hardwood Products | Perspex screens for reception areas | OPW framework supplier | 7,620 | ||
| Grosvenor Services | Additional cleaning, masks, sanitiser for Cork office | Regulation 72 – Extend or Modify Existing contract | 5871 | 2,527 | 234 |
| Hunt Office | C02 Monitors | Price comparison, suitability and value for money assessment conducted prior to purchase | 3,269 | ||
| IDA Ireland | Supply/transport hand sanitiser to network mission | Supplies procured via IDA at a time when normal supply lines were disrupted | 18,571 | ||
| Maroak Ltd | Air Filter Units | Price comparison, suitability and value for money assessment conducted prior to purchase | 32,313 | ||
| Medguard | Disposable gloves | Price comparison, suitability and value for money assessment conducted prior to purchase | 207 | ||
| MJ Scannell | Antibac wipes/ disposable gloves/ face masks | Engaged under OGP Framework | 47,798 | ||
| Manguard | Additional security services at Passport Service buildings | Regulation 72 – Extend or Modify Existing contract | 20,451 | ||
| PurePharma | Antigen tests for the Passport Office | Price comparison, suitability and value for money assessment conducted prior to purchase | 13,520 | ||
| Quadra Ltd | Covid-19 Building Risk Assessment Services | Engaged under OGP Framework | 19,209 | ||
| Stacked | Door Stops | Price comparison, suitability and value for money assessment conducted prior to purchase | 346 |
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