Written answers
Tuesday, 12 October 2021
Department of Justice and Equality
Public Procurement Contracts
Catherine Connolly (Galway West, Independent)
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462. To ask the Tánaiste and Minister for Justice and Equality the number and value all procurement contracts that took place by way of negotiated procedure without prior publication in 2020 and to date in 2021; and the date, value and purpose of each negotiated procedure contract in tabular form. [49734/21]
Heather Humphreys (Cavan-Monaghan, Fine Gael)
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The information sought by the Deputy in relation to the number and value of procurement contracts that took place by way of negotiated procedure without prior publication in 2020 is provided in the table below. Please note that the annual value of each contract is provided rather than the contract value.
This information is not yet available for 2021, and will be forwarded to the Office of the Comptroller General for year-end once prepared, and no later than 31 March 2022.
The Deputy may wish to note that, of the total procurements of €7,225,104, procurements undertaken where there is a sole supplier (€2,063,422) and specialist knowledge and urgency including COVID (€443,857), although non-competitive, were considered compliant with procurement rules.
| Name | Date | Annual Value€ | Purpose |
|---|---|---|---|
| Northeast Hygiene - Hand sanitisation dispensers and solution | 2020 | 34,026 | COVID related expenditure - Hand sanitisation dispensers and solution. Sanitising stations installed, maintained and refilled as necessary in all Department offices. |
| Doggett Printers Ltd - Signage and perspex screens | 2020 | 30,538 | COVID related expenditure - There was an urgent requirement to procure perspex screens to ensure staff safety attending IPAT hearings during the COVID-19 emergency. As there was a global shortage of clear perspex due to the pandemic many suppliers were out of stock. Doggett Printers were in a position to guarantee provision and installation of the substantial volume of screens required. |
| DCB Group Ltd - Laptops - FSI | 2020 | 43,345 | COVID related expenditure - Purchase of laptops to allow FSI IM&T to provide FSI staff with remote working facilities in a very short timeframe. Delivery times from other suppliers including those on OGP Frameworks were too long due to demand brought on by the pandemic. |
| Look Sales Ltd – PPE | 2020 | 78,751 | COVID related expenditure - As a result of the pandemic global demand of sanitary supplies increased significantly. Many suppliers including those on OGP Frameworks were running short of hand sanitisers, hand soaps, face masks, visors and other PPE and sanitary supplies. In order to enable the Department and BMU to remain operational, Look Sales were engaged as a supplier that could guarantee the Department continuity of supply. |
| VWR International Ltd - DNA processing – FSI | 2020 | 34,071 | COVID related expenditure - Consumables essential to DNA processing in the FSI laboratory. As a result of the pandemic supply of these consumables could not be guaranteed and the lead time was significantly longer than normal. In order to guarantee continuity of supply, FSI engaged VWR in order to keep the processes running as normal. |
| Capita - IM&T – Hardware | 2020 | 197,299 | COVID related expenditure - The emergency spend was to purchase equipment during the COVID Pandemic to facilitate remote working. |
| McCann Fitzgerald Solicitors - protected disclosure investigation | 2020 | 25,827 | Ongoing confidential protected disclosure investigation. McCann Fitzgerald were originally engaged, on the basis of urgency, to carry out an investigation into a protected disclosure received by the Minister in 2017 and this work continued into 2018, 2019 and 2020. In mid-2018, the OGP established a framework for protected disclosure assessments and investigations. |
| Queens University Belfast - Location of victim's remains | 2020 | 32,356 | The location of victims remains is a highly sensitive area of work. Given the exceptionally sensitive circumstances, tendering was not considered appropriate. |
| Shepherds Funeral Supplies - Mortuary services | 2020 | 81,284 | These services are provided to Dublin City Coroner’s office. |
| Eurotext – Translations | 2020 | 50,238 | The establishment of a new OGP Framework for these services has been challenged and this contract for translation services has been extended pending a resolution of these proceedings. |
| Vodafone - Fixed line telephony (P&W) | 2020 | 60,667 | This relates to the Department’s fixed telephone line. Contract extended to allow Probation to port over to the Department's VOIP network. This will take place on a phased basis and is ongoing. |
| Momentum Support - Commercial cleaning | 2020 | 115,704 | A very limited number of suppliers operate within the Airport which has particular security requirements. Momentum Support were engaged as a matter of urgency when the previous provider failed to deliver on its contract. A competition for this service has since been conducted and a new contract awarded. |
| Capita - IM&T - ICT Managed Service | 2020 | 785,238 | This relates to a contract extension to allow time for a OGP led competition for the Department’s essential ICT services. A two stage restricted procedure was published in March 2021 and is currently underway. |
| Codex Ltd - Office stationery | 2020 | 124,872 | There was a delay in putting in place a new framework contract for the supply of stationery due to a legal challenge. Supplies of stationery continued to be sourced from Codex pending a replacement framework being put in place. A new OGP Framework contract was awarded in December 2020. |
| Eir - Fixed line telephony & VOIP | 2020 | 142,692 | Contract extended to allow for a new OGCIO led national framework for the provision of Supply of Fixed Voice and Voice Over IP Communications. Irish Prison Service are currently working on the new RFT which includes the Department’s requirements. |
| Derrycourt - Commercial cleaning | 2020 | 187,037 | This contract was extended pending completion of the OGP Commercial Cleaning Services Contract. The Department is planning to run a competition later this year. |
| Virgin Media Ireland Ltd - WAN | 2020 | 271,062 | This contract for WAN was extended to consider the specifications and requirements for publication of a SRFT. Due to COVID, work has been delayed on the Department's estate redesign, however we anticipate the publication of a new dynamic purchasing system in Q3 2021. |
| Kantar Media - Media Monitoring | 2020 | 46,071 | Contract extended following the expiry of the OGP framework in February 2020 and a replacement framework was not put in place. The Department continued to use the services of Kantar on a month by month basis in the absence of a framework. Specifications and requirements are currently under consideration with a view to publishing an RFT in 2021. |
| Deloitte Ireland LLP - IBM Software Suite - Subscription & Support - IM&T | 2020 | 47,360 | Contract extended to allow risk assessment and full review to be carried out on the Department's subscription and support in relation to IBM licensing. The audit has now been completed and the Department has commenced a new competition. |
| Grosvenor - Commercial cleaning | 2020 | 347,726 | The contract was extended pending completion of the OGP Commercial Cleaning Services Contract. The Department is planning to run a competition later this year. |
| Arkphire Security Ltd - IM&T | 2020 | 144,543 | Contract extended to allow the Server Side Operations team complete the project on the transition away from ironports. |
| Eir - Telephonists services | 2020 | 381,645 | Contract was extended following legal issues emerging at contract award stage following a tender competition. The Department is planning to tender for this service again in 2021, taking account of the issues arising during the last tender process with regard to TUPE (Transfer of Undertakings) obligations. |
| Accenture - Proprietary software (PKI) - ISD | 2020 | 26,063 | Contract extended to allow for development of and transition to new Garda National Immigration Bureau system. |
| Accenture - Financial shared services | 2020 | 379,779 | Contract extended to allow for transition to new Financial Management Shared Services Centre (FMSSC) |
| Atos IT Solutions & Services Ltd - AVATS support and maintenance | 2020 | 634,401 | This relates to support and maintenance of the online visa application facility which can only be provided by ATOS. |
| Vodafone - Mobile telephone services | 2020 | 189,367 | Contract extended to allow for consultation with the OGP related to certain award criteria. A SRFT was issued through the OGP and a new contract was awarded in May 2020 |
| Word Perfect - Translations & Interpretations | 2020 | 669,720 | Ongoing legal issues prevented the award of a new contract pursuant to a new competition. However, a new competition is about to be published. |
| ID Solutions - TRC cards - Proprietary consumables | 2020 | 31,340 | This relates to the purchase of proprietary consumables. |
| Waterford Technologies – Mailmeter licenses | 2020 | 57,383 | Only one supplier can provide these licenses to the Department, therefore a competition was not held. |
| Softworks Computing - Flexi clock maintenance | 2020 | 52,843 | The installer of the system provides the maintenance on an ongoing basis and therefore no competition was held subsequent to the installation of the system for its maintenance |
| Oracle EMEA - Oracle financials and support | 2020 | 753,998 | The Department uses the oracle financial management system which requires ongoing support and licensing. |
| SRCL Ireland Ltd - Specialist waste disposal - FSI | 2020 | 25,164 | These are specialist services relating to the disposal of chemical waste and this is the only provider of these services |
| My Bio - DNA Crime Stain Extraction Samples - FSI | 2020 | 32,908 | This is the only provider of these services |
| Waters Chromatography - LC/MS-MS Maintenance and training - FSI | 2020 | 40,289 | This relates to maintenance of existing systems and training in their use. This is provided by the manufacturer of the system. |
| QIAGEN Ltd - DNA kits - FSI | 2020 | 94,146 | Following a design competition this is the only manufacturer of FSI compatible DNA kits. |
| Air Products Ireland - Gases - FSI | 2020 | 162,037 | This relates to the purchase of gases for the FSI laboratory. |
| Life Technologies - DNA profiling - FSI | 2020 | 467,657 | This relates to the maintenance and licensing of equipment used for DNA profiling. |
| Labvantage Solutions | 2020 | 345,657 | This relates to the maintenance and support provided in respect of FSI’s information management system. |
Total€7,225,104
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