Written answers
Wednesday, 17 September 2014
Department of Public Expenditure and Reform
Departmental Appointments
Tommy Broughan (Dublin North East, Independent)
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374. To ask the Minister for Public Expenditure and Reform the total number of new appointments made in his Department since March 2011 to date in 2014, with a breakdown of the number of staff appointed and the grade to which they were appointed during the period. [34786/14]
Brendan Howlin (Wexford, Labour)
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In response to the Deputy's question the following tables outline the total number of new appointments with a breakdown of grade, made in my Department, and those under my aegis, from July 2011 to date in 2014 as the Deputy will be aware that my Department was only formally established on 6July 2011.
I would also like clarify that as part of the rollout of our essential reform agenda, my Department numbers now include staff in the Office of Government Procurement and the National Shared Services Office which includes PeoplePoint, Payroll Shared Services Offices and Financial Management Shared Service.
Department of Public Expenditure and Reform
New Appointments from March 2011 to date
| Grade | Number |
|---|---|
| Deputy Secretary | 1 |
| Assistant Secretary | 2 |
| Principal Officer | 12 |
| Assistant Principal | 27 |
| Administrative Officer / Higher Executive Officer | 61 |
| Executive Officer | 11 |
| Staff Officer | 1 |
| Clerical Officer / Temporary Clerical Officer | 2 |
| Total | 117 |
National Shared Services Office (NSSO)
New Appointments from March 2011 to date
| Grade | Number |
|---|---|
| Assistant Secretary | 1 |
| Principal Officer | 3 |
| Assistant Principal | 14 |
| Administrative Officer / Higher Executive Officer | 28 |
| Executive Officer | 58 |
| Staff Officer | 8 |
| Clerical Officer / Temporary Clerical Officer | 308 |
| Total | 420 |
Office of Government Procurement (OGP)
New Appointments from March 2011 to date
| Grade | Number |
|---|---|
| Assistant Secretary | 1 |
| Director | 1 |
| Principal Officer | 11 |
| Assistant Principal | 21 |
| Administrative Officer / Higher Executive Officer | 18 |
| Executive Officer | 13 |
| Staff Officer | 2 |
| Clerical Officer / Temporary Clerical Officer | 23 |
| Total | 90 |
Public Appointments Service
New Appointments from March 2011 to date
| Grade | Number |
|---|---|
| Chief Executive | 1 |
| Psychologist | 1 |
| Principal Officer | 2 |
| Assistant Principal | 3 |
| Administrative Officer / Higher Executive Officer | 4 |
| Executive Officer | 3 |
| Clerical Officer / Temporary Clerical Officer | 7 |
| Total | 21 |
State Laboratory
New Appointments from March 2011 to date
| Grade | Number |
|---|---|
| State Chemist | 1 |
| Principal Chemist | 2 |
| Senior Chemist | 3 |
| Chemist 11 | 6 |
| Chemist 111 | 4 |
| Senior Laboratory Analysts | 3 |
| Higher Executive Officer | 1 |
| Temporary Laboratory Analysts | 3 |
| Temporary Clerical Officer | 4 |
| Total | 27 |
Office of the Ombudsman
New Appointments from March 2011 to date
| Grade | Number |
|---|---|
| Director General | 1 |
| Principal Officer | 3 |
| Assistant Principal | 10 |
| Administrative Officer / Higher Executive Officer | 8 |
| Executive Officer | 5 |
| Clerical Officer | 4 |
| Total | 31 |
Valuation Office
New Appointments from March 2011 to date
| Grade | Number |
|---|---|
| Principal Officer | 2 |
| Assistant Principal | 1 |
| Temporary Student Valuer | 8 |
| Temporary Student Archivist | 1 |
| Total | 12 |
Office of Public Works
New Appointments from March 2011 to date
| Grade | Number |
|---|---|
| District Inspectors | 3 |
| GO Band 2 (Country) | 7 |
| GO Band 3 (Country) | 1 |
| Engineering Technician Grade 2 | 3 |
| Engineer Grade 2 | 1 |
| Foreperson Grade 2 | 1 |
| Procurement Managers (HEO equivalent) | 6 |
| Procurement Buyers (EO equivalent) | 6 |
| Park Superintendents | 2 |
| Craft Carpenter | 1 |
| Supervisor Guide | 2 |
| Service Manager | 1 |
| Guide | 2 |
| Storekeeper Clerk Grade 1 | 2 |
| Total | 38 |
Tommy Broughan (Dublin North East, Independent)
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375. To ask the Minister for Public Expenditure and Reform the grades of public servants who are permitted to apply for the post of private secretary to a Minister. [34788/14]
Brendan Howlin (Wexford, Labour)
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The Department of the Public Service Circular 6/1984 - Private Secretaries and Confidential Clerical Assistants sets out instructions concerning private secretaries and confidential clerical assistants. The circular provides that the persons selected to act as Private Secretary should be drawn from the grades of Executive Officer, Higher Executive Officer or Administrative Officer.
It is my understanding that most, if not all, officials appointed as Private Secretary to a Minister are appointed by way of a lateral transfer of a serving civil servant within the Minister's Department. The Commissioners for Public Service Appointments (CPSA) do not consider the post of Private Secretary to be an appointment as described in the Public Service Management (Recruitment and Appointments) Act 2004. The CPSA plays no role in overseeing the appointments to the post of Private Secretary.
Selection processes for such appointments are usually confined to staff in the Department where the appointment is to be made and run by the Human Resources Unit of that Department. Applications are sought from Higher Executive Officer, Administrative Officer, or Executive Officers who wish to be considered and a shortlist based on a CV or letter of application is drawn up. In general, those who are shortlisted are interviewed by the Minister or Minister of State, as appropriate, and who may be supported in the interview process by the HR Unit. The final decision on appointment will rest with the Minister or Minister of State.
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