Dominic Hannigan (Meath East, Labour)
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To ask the Minister for Environment, Community and Local Government if a person is breaking the law if they do not confirm payment of the household charge; and if he will make a statement on the matter. [49809/12]

Sandra McLellan (Cork East, Sinn Fein)
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To ask the Minister for Environment, Community and Local Government the reason persons who are either exempt, deceased or who have actually paid the household tax are being sent letters reminding them to pay the tax; his plans to deal with this error; and if he will make a statement on the matter. [50000/12]

Phil Hogan (Carlow-Kilkenny, Fine Gael)
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I propose to take Questions Nos. 454 and 465 together.

The Local Government Management Agency is administering the Household Charge system on a shared service/agency basis for all county and city councils. The Household Charge is on a self-assessment basis and it is a matter for an owner of a residential property on the liability date to determine if he or she has a liability and, if so, to declare that liability and pay the Charge. Having done so, I consider that a liable owner has discharged his or her primary responsibilities under the Act.

There was no existing comprehensive database of residential properties and their owners within the State prior to the Household Charge being introduced. The collection of the Household Charge via self-assessment declaration provides for the collation of such information in relation to residential property and will be an essential component for implementing the Local Property Tax. Local authorities are continuing to identify undeclared properties through appropriate data sharing provisions, and significant efforts have been expended in matching self-declared information with other datasets and in refining the resulting data.

I understand that the addresses and names used in the recent batch of letters which have been issued by Local Authorities reminding people to pay the Household Charge have been based on a data matching exercise with the Property Registration Authority.

I also understand that every effort has been made to try and ensure letters are sent to current property owners. However there are some instances where letters are being sent to previous owners of properties, due to the fact that the more recent property owners may not have registered their property with the Authority or the transfer of the property has not been completed. Thus in some cases the information contained within these datasets may not reflect the most recent and relevant details. As a consequence, the data matching exercise can give rise to situations in which people may receive a letter where they have already paid the Charge. Due to differences in the formats of addresses between datasets, it has also been the case that some owners who have paid the Charge are receiving reminder letters.

In other instances, letters have unfortunately been sent to deceased persons. I appreciate that receipt of such a letter may cause upset to relatives of a deceased person. However, in the absence of a comprehensive database, such instances, while regrettable, are also unavoidable if the Agency and local authorities are to continue their work in maximising compliance with a charge which funds essential local services for communities.

I understand that the letters which issued in recent weeks invite recipients who are not liable, or who have previously paid the household charge, or in the event of inaccuracy or error, to contact the Household Charge Bureau to allow the Agency to update their records accordingly.