Richard Bruton (Dublin North Central, Fine Gael)
Link to this: Individually | In context

Question 446: To ask the Minister for Transport the membership of his Department's audit committee; the chairperson and the number of occasions on which it has met in the past 12 months and the agenda of the meetings. [32570/05]

Martin Cullen (Waterford, Fianna Fail)
Link to this: Individually | In context

The audit committee at the Department of Transport is comprised of the following members:

(1) John Lawlor, External Member

(2) Liam MacLaughlin, External Member

(3) Andy Cullen, Department of Transport

(4) Pat Mangan, Department of Transport

The chairperson is John Lawlor and the audit committee has met on four occasions in the past 12 months. Copies of the agendas follow.

Agenda for Audit Committee meeting

To be held on 3rd December 2004 in Room 2.08, 44 Kildare Street, Dublin 2, @ 9.45 a.m.

Distribution

Objective

Participants

John Lawlor, Chairperson, External Member

Liam MacLaughlin, External Member

Pat Mangan, Department of Transport

Andy Cullen, Department of Transport

Ciaran Whelan, Internal Audit Unit

Brendan Darcy, Internal Audit Unit

Stephen Moore, Secretary

1. Minutes from meeting of 4 June 2004

2. Adoption of Agenda

3. Introduction/Overview of IAU current position

4. IAU quality assurance review

5. Mullarkey overview and commentary by BD

6. Audit Reports/Reviews

—M50

—Heuston

—Code of Compliance

—Road Haulage Division

—T and S Follow-Up

—Reporting Formats

7. Update on other projects

—Systems Dossier

—Pilot Phase

—Remainder of project — deliverables/timeframe etc.

—IT Financial Systems

8. Discussion with C&AG representative

9. Work Programme 2004-05

—Plan for remainder of 2004

—Business Plan and Audit Plan for 2005

10. Reporting Relationships

—Audit Committee to Management Board and Secretary General

—Head of Internal Audit to Audit Committee, Management Board and Secretary General

11. AOB.

Agenda for Audit Committee meeting

To be held on 1 April 2005 in Room 2.08, 44 Kildare Street, Dublin 2, @ 9.45 a.m.

Distribution

Objective

Participants

John Lawlor, Chairperson, External Member

Liam MacLaughlin, External Member

Pat Mangan, Department of Transport

Andy Cullen, Department of Transport

Ciaran Whelan, Internal Audit Unit

Brendan Darcy, Advisor to IAU

Stephen Moore, Secretary

12. Minutes from meeting of 3 December 2004 (document AC/01/05)

13. Adoption of Agenda (document AC/02/05)

14. IAU progress to date (document AC/03/05)

15. Audit Reports/Reviews

—Code of Compliance —MB response for consideration (document AC/04/05)

—Road Haulage Division —Audit Report proposed for adoption (document AC/05/05)

—EU Audits Required —Verbal report/update

—Reporting Formats —For comment and agreement (document AC/06/05)

16. Update on other projects

—Follow-Up Policy —For comment and agreement (document AC/07/05)

—IAU Numbering Convention —For information (document AC/08/05)

—Issues Tracker —For comment and agreement (document AC/09/05)

—Systems Dossier — For information (document AC/10/05) —verbal report/update by B. Darcy

—Remainder of project — deliverables/timeframe etc.

—IT Financial systems —Verbal report/update

17. Work Programme 2004-05

—Plan for remainder of 2005 —For discussion

—AOB

Agenda for Audit Committee meeting

To be held on 13 June 2005 in Room 2.08, 44 Kildare Street, Dublin 2, @ 9.45 a.m.

Distribution

Objective

Participants

John Lawlor, Chairperson, Non-Executive Member

Liam MacLaughlin, Non-Executive Member

Pat Mangan, Department of Transport

Andy Cullen, Department of Transport

Ciaran Whelan, Internal Audit Unit

Stephen Moore, Secretary

18. Minutes from meeting of 1 April 2005 and matters arising (document AC/11/05)

19. Adoption of Agenda (document AC/12/05)

20. IAU progress to date and work programme for remainder of 2005 (document AC/13 /05)

21. Audit Reports/Reviews

—Code of Compliance —MB response for consideration (document AC/19 /05)

—Audit of system for processing of Capital Grants payable to CIE (subhead C5) (2005-1) — Audit Report proposed for adoption (document AC/14 /05)

—EU Audits Required — Verbal report/update

—IT Financial systems audit — Verbal report/update

22. Update on other projects

—Issues Tracker —For information (document AC/15/05)

—Systems Dossier — Report on project status (document AC/16 /05)

—Remainder of project — deliverables/timeframe etc.

—Letter from Chairman of Audit Committee to Sec. Gen. and reply (document AC/17/05 & AC/18/05)

—AOB

Agenda for Audit Committee meeting

To be held on 30 September 2005 in Room 2.08, 44 Kildare Street, Dublin 2, @ 9.45 a.m.

Distribution

Objective

Participants

John Lawlor, Chairperson, Non-Executive Member

Liam MacLaughlin, Non Executive Member

Pat Mangan, Department of Transport

Andy Cullen, Department of Transport

Ciaran Whelan, Internal Audit Unit

Stephen Moore, Secretary

23. Minutes from meeting of 13 June 2005 and matters arising (document AC/20/05)

24. Adoption of Agenda (document AC/21/05)

25. IAU progress to date and work programme for remainder of 2005 (document AC/22 /05)

26. Update on CAPEX Cross-Cutting Team —verbal update by A. Cullen

27. Audit Reports/Reviews

—IT Financial systems audit (2005-13) —Audit Report proposed for adoption(document AC/23/05)

—Audit of system for Procurement by —Audit Report proposed for adoption Cost Centre B01 under subheads (document AC/24/05) A05 (Office Machinery and Other Office Supplies) and A06 (Office Premises Expenses) of the Administrative Budget (2005-2)

—Finance Unit — processing of —Audit Report proposed for adoption payments (2005-4) (document AC/25/05)

—Road Haulage Division —Audit Report proposed for adoption — Cash receipts in respect of (document AC/26/05) road transport licence fees (2005-8)

—Reports of Audits 2005-6 and 2005-7 will also be presented if available in time

—Update on recommendations —For information and comment — 3.3 and 3.4 of Audit of system (documents AC/27/05 and AC/28/05) for processing of Capital Grants payable to CIE (subhead C5) (2005-1)

—EU Audits Required —Verbal report/update

28. Update on other projects

—Issues Tracker —For information (document AC/29/05) — Any responses received on follow up process will be included

29. Discussion regarding invitation to C&AG to attend December meeting

—AOB